Job description

Job description

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  • Service line:
    Business Services Team
  • Business unit:
    Ops Admin
  • Office:
    Milton Keynes
  • Role type:
    Full-time

Administrator (0691)

Our Business Services team is a collective of creative, strategic, forward-thinking business enablers. Together the People & Culture, Marketing & Communications, IT, Operations, Finance and Quality & Risk Management teams make it their mission to ensure Mazars has the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.

Job Purpose

To provide seamless, effective and proactive administrative support. To continually seek ways to make full use of technology to improve processes and efficiency. To promote agile ways of working and reduce reliance on paper.

Role & Responsibilities

  • Work within agreed standard ways of working and key performance indicators
  • Constantly seek to improve processes and find ways to work in a paperless environment
  • Champion agile working, including within the administrative support function
  • Prepare, format and amend documents as required ensuring that documents are produced in compliance with the firm's house style, to include letters, reports, presentations and accounts, making full use of standard templates and Adobe Sign
  • Sugar administration
  • Scanning & distributing post
  • Office administration duties as directed by the Administration Team Leader
  • Working as an agile team, providing a first-class front of house cover and holiday cover and deputising for other roles as needed
  • Provide support for the day to day facilities operations, helping to maintain a welcoming, clean, secure and safe working environment for team members and visitors
  • Provide a point of contact for onsite IT issues and requests, liaising with the remote IT teams
  • Take ownership of asset management ensuring IT kit levels are maintained as appropriate
  • Deliver high quality Audio Visual and Meeting support, ensuring the Mazars meeting room equipment is maintained to high standards and is available to internal staff and external customers alike.
  • Providing new joiner IT orientation sessions 

Skills, Knowledge and Experience

  • A team player
  • Flexible with the ability to work effectively under pressure and manage conflicting priorities, effectively managing expectations when required
  • Strong attention to detail
  • Effective communication skills, both spoken and written
  • A positive, proactive approach
  • Takes a pragmatic approach to resolving situations, using own initiative where appropriate
  • Advanced MS Office skills (specifically Word, Excel and PowerPoint)
  • Some recent evidence of administration training or experience
  • Excellent client service skills
  • Friendly and approachable personality
  • Possess a confident, professional approach to tasks
  • Demonstrates a high level of commitment and is able to work in a busy environment. Self- motivated with the ability to work under pressure when necessary to deliver to tight deadlines
  • Must have a flexible attitude to working, and possess a willingness to work as part of a team 

Inclusion and Diversity

At Mazars inclusion and diversity are central to our values. We recognise that being an inclusive and diverse organisation makes us stronger as a business.

We seek to attract and recruit people who reflect the diverse nature of our clients and communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith or belief, social background, age and disability. Mazars selects candidates based on skills, knowledge, qualifications and experience.

 


 
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Location
Milton Keynes
The Pinnacle, 160 Midsummer Boulevard, Milton Keynes, United Kingdom, MK9 1FF
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Meet the recruiter

Naiobe Brown

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Benefits

Annual Leave +
Charitable Giving
Dental Insurance
Wellbeing Benefits
Virtual GP
Cycle to Work
Gym Discounts
Life Assurance
Pension
Flexible Benefits +